Regardless of the device you use to capture your paper documents, you have a few things that can make the scanning process easier, faster and more efficient. First, use the right device for the job. Scanners will vary in sizes and speeds, and what you want will depend on the task. To determine what is needed, look at where the bulk of your work will lie and choose based on that.
Speed becomes another important component, and since scanners can cost a great deal, you want to find a scanner that will not take more of your time than necessary. Formatting becomes essential when looking at a scanner. For example, if you will need to scan a lot of photos, legal-sized documents and insurance cards, you want to have equipment that can handle that type of formatting.
Before buying a scanner, look at the automatic document feeder, and check what will feed the documents into the scanner. You want to make sure that it works. Unless you are scanning fragile books or documents, you do not want to feed the documents one at a time. When adding documents to the feeder, avoid feeding torn pages. This can rip the document worse, and the last thing that you will want to do is to have to open the scanner and extract it in pieces. These are some tips that can help you with smoother scanning.